A current learner may suspend his or her registration for a maximum of two semesters (consecutive or non-consecutive) during his/ her period of study at the Hamdan Bin Mohammed e-University.

Application for registration suspension must be submitted to the Admission and Registration Office after obtaining all required signatures as indicated on the “Registration Suspension Form”.

Registration suspension must be completed within the first two weeks from the start of the semester.

A learner who has suspended his/her registration is considered to be inactive.

The normal time study load of a learner per semester in an undergraduate program ranges from a minimum of 9 credit hours to a maximum of 18 credit hours. In exceptional cases a learner may register for up to 21 credit hours after obtaining permission from the Dean of the respective School and based on a recommendation of the learner’s e-advisor. The special circumstances under which such recommendations may be made include the following:

If the learner's cumulative grade point average or semester average is

equal to or greater than 3.5 out of 4.00 points scale.

If this load will enable the learner to graduate in the semester in question or the following semester.

The maximum study load in a summer semester is 6 credit hours. Learners with AGPA of at least 3.5 points or those who will graduate by the end of the summer semester may register for up to 9 credit hours with special permission from the Dean of the concerned school.

Learners are not allowed to take courses at any other institutions inside or outside the UAE prior to obtaining approval from the Dean for Academic Programs. Failure to do so will result in no credit being awarded for the completed courses.

Learners on academic probation are not allowed to register for more than 12 credit hours.

When determining study load for learners under academic probation, rules governing academic probation must be strictly observed.

Many courses above the introductory level require a minimum background of knowledge, as indicated by prerequisite courses cited in individual course descriptions and in the program’s study plan. Learners are responsible for enrolling in courses with the required competency and prerequisites.

In general, courses shall be taken in an order of increasing difficulty.

Learners must contact their e-advisors for advices on course sequence prior to enrolling in courses.

A learner is permitted to add or drop a course or more after s/he registered for that (those) course (s) upon the approval of the learner's e-advisor.

The add and drop transactions must occur only during the first two weeks at the beginning of the Fall and Spring semesters and within 3 days after starting the summer semester.

In case a course is dropped within the deadline specified for dropping courses, the fees paid for the dropped course will be transferred to the learner's account and the course will not be recorded in the learner's transcript

If a learner drops a course after the specified period for drop and add is over, he/she will be considered withdrawing from the course and the withdrawal policy will be applied in this situation; as stated below.

Learners may withdraw from courses in which they have enrolled after consultation with their e-advisors; ensuring that they maintain the required minimum load (number of credit hours).

Withdrawal from course(s) must occur no later than the ^4th week from the start of the semester (refer to the Refund Policy.

If a learner withdraws after the ^2nd week and no later the ^4th week of the start of the semester, the course will not be recorded in the learner's transcript however the financial policy in this regard will be applied.

However, a learner may withdraw from one or more courses during the first eight weeks from the beginning of the regular semester "after informing his/her e-advisor". In such a case, the grade "W” is entered in his/her transcript.

If the learner withdraws after the ^8th week from the beginning of the regular semester, a grade of "WF" will be recorded in his/her academic record and this grade will be considered in calculating the learners' GPA & AGPA.

The Following tables summarize the add, drop and withdrawal policy:

• Attendance to a course final examination or the submission of final course work is compulsory and must occur as per specified dates. Failing to attend a final examination or to submit a final course work may lead to an “F” being assigned to the particular course.
• However, if a learner does not attend the final examination due to pressing reasons the course may be considered as “Incomplete”. The pressing or extenuating circumstances may include the following:
  • Illness that is certified in a medical report approved by a doctor.
  • Death of a first or second degree relative.
  • Being arrested or confide before justice or police.
• If the learner believes that s/he has extenuating circumstance, then s/he must complete and submit the “Incomplete Request Form” within a maximum of five days from the examination date or alleviation of extenuating circumstances. The form must be submitted; together with all supporting documents to the Director of the concerned program.
• The request for the "Incomplete" grade must not be entertained for a learner who has been absent for 25% or more of the total contact hours of the course.
• A learner who has been given an “incomplete” grade in a course must re-take the final examination or submit the required work before the end of the second week of the following regular semester in which he/she registers.

A current learner may suspend his or her registration for a maximum of two semesters (consecutive or non-consecutive) during his/ her period of study at the Hamdan Bin Mohammed e-University.

Application for registration suspension must be submitted to the Admission and Registration Office after obtaining all required signatures as indicated on the “Registration Suspension Form”.

Registration suspension must be completed within the first two weeks from the start of the semester.

A learner who has suspended his/her registration is considered to be inactive.

Regular attendance and punctuality is required for all courses. Learners shall attend and participate in all physical and virtual classes, practical sessions, seminars, and exams of the courses in which they are registered.

Instructors must take attendance on a regular basis whenever an academic activity pertaining to the course(s) for which they are responsible is being conducted.

When absenteeism rate of a learner reaches 10% of the total contact hours of a course, the instructor of that course shall issue for that learner a first warning. Copy of this warning shall go to:

* The Director of the program to which the learner is belonging;

* The Academic Advisor of the learner;

* The Director of Admissions & Registration.

If the learner's absenteeism reaches 20%, the instructor of the course shall communicate such a situation to the concerned program director who shall issue a second and final warning for the learner. Copy of this second warning shall go to the academic advisor of the learner and the Director of Admissions and Registration.

If the absenteeism rate of a learner reaches 25% of the total contact hours, the learner will not be allowed to sit for the final examination or submit the coursework which will be part of the course final assessment. In such circumstances, the learner will be considered failing the course (or courses). However, if the learner's absenteeism was due to illness or a compelling reason acceptable to the Dean of respective school, the learner shall be given an incomplete grade. All rules and policies pertaining to the “incomplete grade” shall be applicable here.

All absences, whether with or without an excuse, are counted as part of the allowed absences.

* A learner in an undergraduate program is considered in satisfactory academic standing if s/he maintains a minimum accumulative grade point average (AGPA) of 2.00.

* If a learner achieves less than 2.00 AGPA in any given semester (excluding the first and the summer semesters), s/he shall receive a first academic warning and will be placed under probation.

* The “academic warning” will be mentioned on his/her transcripts and his/ her study load will be decreased to a maximum of 12 credit hours.

* If a learner fails to remove the academic warning by the end of the next consecutive semester, he/she will receive a second warning and his/ her load will be decreased to 9 credit hours.

* The academic warning is removed by the end of any semester in which the learner has achieved an AGPA of 2.00 and above.

* If a learner fails to remove a second academic warning during the following semester, s/he shall be dismissed from the program of study in which he/she is enrolling. However, in such circumstances the learner has the right to appeal the dismissal decision to the academic council of the university. The decision of the academic council shall be final in this regard.

Learner assessment means work (e.g., examination, assignment, project, papers, practical, performance, etc) that a learner is required to complete for any one course or combination of courses for the following reasons:

• Fulfillment of educational purposes (for example, to motivate learning, to provide feedback);
• Provide a basis for an official record of achievement or certification of competence; and/ or Permit grading of the learner.